Sure JobsThe Job of an Administrative Officer is to oversees and coordinates essential tasks that ensure the smooth operation of an organization. Responsibilities include managing communications, organizing meetings, maintaining records, and supporting day-to-day business activities. Administrative officers play a vital role in ensuring workflow efficiency and contributing to overall organizational success.
Dream House Realtors Limited is looking for a good administrative officer to join their team and help in the smooth running of the day to day business of the company and if you have what it take, you should consider seeing all the requirement.
Administrative Officer Job Details
- Location: Scarborough, ON
- Salary: $28.00 per hour
- Hours: 40 hours per week
- Employment Type: Permanent, Full-time
- Start Date: As soon as possible
- Benefits: Health benefits and additional perks
Administrative Officer Job Overview
Languages
- English
Education
- Secondary school graduation certificate is required.
Experience
- 2–3 years of relevant experience.
Responsibilities of an Administrative Officer
- Oversee and coordinate administrative procedures to ensure seamless office operations.
- Supervise and provide guidance to administrative staff while delegating tasks effectively.
- Manage office supplies and inventory to ensure operational efficiency.
- Develop and implement administrative policies for improved productivity.
- Handle communications such as correspondence, emails, and phone calls.
- Schedule meetings, appointments, and travel for senior management.
- Prepare reports, maintain accurate records, and manage databases.
- Collaborate with various departments and stakeholders.
- Address employee concerns related to office management.
- Ensure compliance with organizational policies and confidentiality requirements.
Administrative Officer Job Requirements
Education
- A bachelor’s degree in Business Administration, Management, or a related field is preferred.
Skills and Experience
- Proven experience in office administration.
- Proficiency in MS Office Suite (Excel, Word, Windows, Project).
- Strong organizational, problem-solving, and communication skills.
- Detail-oriented, proactive, and capable of multitasking.
- Knowledge of basic accounting principles is a plus.
Certifications and Technical Skills
- Familiarity with administrative software and tools is advantageous.
Tasks
- Implement and evaluate administrative procedures for efficiency.
- Delegate and prioritize tasks among office staff.
- Administer policies related to records management and privacy legislation.
- Coordinate office services, including maintenance, supplies, and security.
- Assist in preparing budgets and maintaining inventory control.
- Compile data and generate reports or correspondence.
- Train staff and oversee office procedures.
Work Environment
- Fast-paced setting requiring strong attention to detail.
Personal Qualities
- Efficient interpersonal skills.
- Strong oral and written communication.
- Well-organized and capable of time management.
Benefits of Administrative Officer Job in Canada
Health Benefits
- Dental and healthcare plans.
Other Benefits
- Free parking available.
Who Can Apply for the Administrative Officer Job?
Only candidates who are Canadian citizens, permanent residents, or have valid work permits may apply. If you are not authorized to work in Canada, the employer will not respond to your application.
How to Apply
- By Email: Send your CV and application to puneet@dreamhouserealestate.ca
Administrative Officer Job Frequently Asked Questions
What does an Administrative Officer do?
Administrative Officers are responsible for overseeing administrative tasks, managing office procedures, coordinating activities, handling correspondence, supervising administrative staff, and ensuring efficient office operations.
What are the key responsibilities of an Administrative Officer?
Their responsibilities include managing office supplies and equipment, developing and implementing administrative policies, coordinating meetings and appointments, handling communication on behalf of the organization, maintaining records, and liaising with various departments.
What skills are essential for a successful Administrative Officer?
Essential skills include strong organizational abilities, leadership qualities, proficiency in office software and management tools, excellent communication, problem-solving skills, attention to detail, and the ability to multitask effectively.
How does an Administrative Officer contribute to the efficiency of an organization?
Administrative Officers contribute by streamlining administrative procedures, ensuring compliance with policies, optimizing office resources, facilitating effective communication, and providing necessary support to staff and management.
What challenges might an Administrative Officer encounter in their role?
Challenges may include managing diverse administrative tasks, addressing urgent matters, balancing multiple responsibilities, adapting to changing priorities, and ensuring seamless coordination among different departments.
How does an Administrative Officer handle communication within the organization?
They handle incoming and outgoing communication, manage correspondence via emails, phone calls, and letters, facilitate communication between departments, and ensure timely and accurate dissemination of information.
What strategies does an Administrative Officer use to maintain office efficiency?
Strategies involve developing streamlined procedures, organizing resources effectively, implementing time-saving techniques, providing necessary training, and staying updated with office management best practices.
What role does an Administrative Officer play in supporting senior management?
Administrative Officers support senior management by managing their schedules, organizing meetings, preparing reports or presentations, handling administrative tasks, and serving as a point of contact for internal and external stakeholders.
How does an Administrative Officer contribute to maintaining confidentiality and compliance?
They ensure confidentiality by handling sensitive information with discretion, maintaining secure records, adhering to data protection laws, and ensuring that office practices comply with organizational policies and regulations.
What opportunities for growth exist for Administrative Officers?
With experience and skill development, Administrative Officers can advance to higher-level administrative positions, take on specialized roles in specific departments, or pursue managerial positions within an organization.
Conclusion
Administrative Officers are the backbone of organizational efficiency, bridging essential administrative functions with operational success. Their ability to handle diverse responsibilities while ensuring compliance and confidentiality highlights their importance.
By continuously improving processes and adapting to challenges, Administrative Officers contribute significantly to an organization’s growth. With attractive benefits, competitive pay, and opportunities for professional development, this role offers a promising career path.
For further information, feel free to leave your queries in the comment section.
OTHER RELATED WORK VISA
- $39/Hour Amazon Fulfillment Center Warehouse Associate Job In Canada – Apply Now
- Senior Tax Lawyer/Advisor Job in Luxembourg (Fluent in German)
- $75,000/Year Hairstylist Job in Austrialia with Visa Sponsorship – Apply Now
- Tax Accountant Job in Australian/UK $160,000 per Year for Foreign Skilled Professionals
Sure Jobs